Student Organization In-Person Off-Campus Events Policy All students hosting student organization or other school-sponsored events must comply with the law and local public health guidance. This policy governs student organization events. Read the Policy Virtual Room Reservation Reserve your virtual event space via the Loyola Law School reservation form. Publicize Your Event through the Calendar Remember to add your program to the Loyola Law School Events Calendar. The Office of Student Affairs provides guidance and support to Loyola Law School student organizations. The Student Organization Handbook is a helpful guide that details requirements and resources for student organizations. Student Organization Handbook Student Organization Orientation & Requirements Student Organization Orientation & Requirements At the start of each academic year, the Office of Student Affairs hosts a Student Organization Orientation. The Office of Student Affairs will send emails about the day and time of the orientation sessions in the weeks before the start of the Fall semester. Attendance is required for the following board members from each student organization: President/Co-President, Vice President/Co-Vice President, or Chair/Co-Chair Treasurer Additionally, student organizations must complete the following requirements: Submit a Disclosure Statement. Email a copy of the Student Organization Constitution (by-laws optional) to email@example.com. Fall 2020 Student Organization Orientation The video recording from the Fall 2020 Student Organization Orientation on August 26, 2020 is now available. Click the image below to watch the recording. Student Organization Webpage and Website Student Organization Webpage and Website The Office of Student Affairs maintains a list of active student organizations on its website, each one linking to a dedicated lls.edu webpage. The webpage includes a description of the student group, an email address, and, if preferable, a link to a student organization's website. If you wish to include a link to your website on your lls.edu student organization webpage, please email the web address to firstname.lastname@example.org. Upon review and approval, the Office of Student Affairs will add the link to your lls.edu student organization webpage. Keep in mind that the Law School’s website is designed to present the institution to the outside community, including prospective applicants. For this reason, the Office of Student Affairs will review each student organization's website periodically to ensure it remains up to date and to discuss any concerns regarding the website's content. The Law School reserves the right to deactivate the link on the Law School's website to a student organization's website if the content is determined to be outdated or inappropriate. Information Technology Services (ITS) currently has limited resources available to assist student organizations to set up a website. You may set up your own website without assistance from the Law School. Rules & Disclaimer Student organization websites must abide by the following rules: Keep the website current. Adhere to the Loyola Law School Acceptable Use Policy. Comply with copyright limitations, particularly in regards to the use of Law School logos, photographs, graphics, etc. In addition, the website must make visible the following disclaimer language on its homepage (disclaimers like these are usually posted at the bottom of the homepage): This is not an official Loyola Law School website, and Loyola Law School does not offer, endorse, recommend or guarantee these products or services. The organization and its website provider are responsible for the content and system availability of this website. Disclaimers Disclaimers In addition to the website disclaimer detailed above, student organizations must include the following disclaimers when applicable. On-Campus Events All student organization communications (i.e., notices, advertisements, flyers, emails, etc.) for ON-campus events must include the following disclaimer language: Loyola Law School provides a forum for the dissemination of diverse viewpoints to promote the examination of important academic and social issues. This does not mean that Loyola Law School endorses those viewpoints. Off-Campus Events All student organization communications (i.e., notices, advertisements, flyers, emails, etc.) for OFF-campus events must include the following disclaimer language: This event is not sponsored by Loyola Law School, which disclaims all responsibility for matters associated with this event. Student Certificates of Appreciation Student Certificates of Appreciation Loyola Law School provides student organizations and the three law reviews the opportunity to order certificates of appreciation to recognize the service of officers and editors, members, and staff writers. The certificates are provided compliments of Loyola Law School and are delivered personalized with the recognized student's name, the name or the organization/law review, and their title within the organization/law review. The certificates include the institution's seal (gold-embossed) and the signature of the Dean of the Law School. They are printed on 8 ½” x 11” parchment paper and are dated with the date of Commencement. Only group orders are accepted. No individual orders. This service is only available to an assigned representative of a student group. Certificate Order Forms are due by March 1. Who is Eligible for a Certificate The following Loyola Law School students are eligible for certificates of appreciation: All "graduating" members of Loyola Law School student organizations (exclude non-graduating members); All officers of Loyola Law School student organizations, graduating or not; All editors and staff writers for the three Loyola Law School law reviews; and All officers and members of the Loyola Law School St. Thomas More Law Honor Society. Note, former members of the law reviews who are now graduating should receive a certificate. A member of your organization who has paid their membership fees but may not be an active participant also should receive a certificate. Certificates Order Form (Due March 1) Use the Certificates Order Form (Excel) to submit your order. Certificates Order Form BEFORE you submit, check the spelling for each name, and check that all qualified persons are included. Recipients will be listed by their formal name. For example, “Jim Alexander Johnson” will be “James A. Johnson, Jr.” In most cases, the initials for middle names will be included. Once you have filled out the form, save the file as it is (i.e., an Excel file) using the initials of the student organization (e.g., ILS.xls) and email the file as an attachment to Rocio Cabrera (email@example.com) in the Office of Student Affairs. Hard copy forms, whether they are handwritten or typed, are not accepted. Scanned copies are also not accepted. Sample of Certificates Order Form NAME OF ORGANIZATION (List the name only once as it will appear on the certificate-Do Not Abbreviate) NAME OF SIGNATOR (Designated person authorized to sign certificates-1 person only) TITLE OF SIGNATOR (i.e., President, Chair, EIC) NAME OF STUDENT FOR CERTIFICATE (First Name, M. I., Last Name-No Nicknames) TITLE OF STUDENT/OFFICER (i.e., President, Editor, Member, Staff Writer-Do Not Abbreviate) American Constitution Society John Q. Public President John Q. Public President Jane E. Doe Vice President Jerry S. Handy Treasurer Polly Graph Member Wait-Time and Pick-Up Orders are processed on a first-come, first-served basis. Processing varies from one to three weeks. When your order is ready, you will receive an email notification from Rocio Cabrera in the Office of Student Affairs. The certificates will be available for pickup in the Office of Student Affairs during regular business hours. Due to the size and fragile nature of the forms, they cannot be left in your mailbox or at the Information Center. If you place your order after the March 1 deadline, we will still process your request. However, an April or May delivery cannot be guaranteed, and certificates may need to be mailed to students’ homes in June. Signatures and Distribution BEFORE distributing certificates, you must have them signed in black ink by the designated official. The certificates will already be signed by the Dean of the Law School at the time of pickup. Certificates will be available for pickup as a bundle. Student organizations/law reviews are responsible for any framing, mounting, or packaging of individual certificates. End-of-year gatherings provide an ideal and convenient opportunity to distribute certificates to officers, editors, and members. Please note the date of the certificate will be the date of Commencement. Questions While great care is taken in the preparation of certificates, problems such as typos do occur from time to time. We recommend submitting your order as early as possible to leave ample time for review and to make any necessary corrections. If you need assistance with placing your order, have corrections or additions, or need to inquire about your order status, contact Rocio Cabrera in the Office of Student Affairs at firstname.lastname@example.org.