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Student Travel Policy

Students traveling on Law School-sponsored business must exercise the same care in incurring expenses that they would exercise on personal travel at their own expense. Students must obtain funding authorization for a Law School-sponsored trip from the appropriate faculty member or administrator. Students must obtain authorization prior to travel. 

Student Travel Expense Report

At the conclusion of a Law School-sponsored trip, a student must submit original receipts with a Student Travel Expense Report outlining their expenses. Reimbursement for travel will be made by the Law School on the basis of the Student Travel Expense Report form signed by the student and approved by the appropriate faculty member and administrator. Expenses not covered include, but are not limited to, bar tabs (alcohol), personal use items (e.g., hygiene products, medicine, umbrella), personal Internet usage and telephone calls, laundry, hotel movies and non-pre-approved car rental.

  • File the report within seven (7) business days of return from the trip.
  • Detail the expenditures for which you are requesting reimbursement and their nature and purpose; the expenditures must be supported by original receipts.
  • Provide proof of payment. Proof of payment is an original receipt, an original credit card slip, a copy of the cancelled check (front and back), the original invoice showing receipt of payment, etc. Affix with cellophane tape all receipts to one or more sheets of 8-1/2" x 11" bond and attach these to the Student Travel Expense Report. Identify and organize all receipts so that they can be readily reconciled with the expenses listed on the Student Travel Expense Report.

Reports that are illegible or are inappropriately explained and/or supported will be returned to the preparer.

If applicable, complete the separate Mileage Reimbursement Request form (see more below).

Note: The forms below are PDFs. If you are unable to open the file in your browser, save the PDF onto your computer and open it using Adobe Reader.

Student Travel Expense Report

Mileage Reimbursement Request Form